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We are looking for an experienced Executive Assistant, whose primary focus will be assisting the MWL CEO and the Mischief Artistic and Creative Directors. We need a highly organised, diligent individual who has a flexible, proactive and common-sense approach to their work. This is a fast-paced, varied role suited to an emotionally intelligent and highly organised EA who thrives in an entrepreneurial environment and is comfortable operating in a warm yet professional manner. The successful candidate will be adaptable, solutions-focused and confident managing multiple priorities with discretion and efficiency.

We want to meet people who are passionate about the power of laughter, who are committed to excellence, enthused by theatre and media and are excited about working as part of a small, busy, and welcoming team.

Role/Title:         Executive Assistant

Reports to:        CEO, Creative Director and Artistic Director

 

Overall Purpose of the Job

To provide comprehensive administrative support and coordination to the CEO, Creative Director and Artistic Director. To support with the administration of Mischief’s creative development slate.

Key Responsibilities

• Complex diary management, coordinating and minuting meetings across varying time zones for three Executives
• Manage arrangements for all UK and international trips and travel
• Point of contact for all phone, email and face-to-face enquiries for the Executive
• Coordinate internal and external meetings
• Preparing correspondence, briefings and meeting documentation
• Support with researching potential projects and managing supporting documentation
• Supporting governance and leadership activities within a complex organisational structure
• Handling sensitive and confidential information with discretion and professionalism
• Manage and reconcile expenses and card statements
• Support delivery of key development milestones
• Supporting with office operations, liaising with suppliers and supporting with basic IT troubleshooting
• Actively uphold Mischief values and contribute to a collaborative, friendly and supportive working environment
• Always maintain confidentiality, particularly regarding embargo periods and developing work
• Ad hoc tasks as required

 

Who we need

Essential

• Demonstrable experience of supporting multiple busy Executives, preferably including Creatives
• Confidence managing up, and being a firm but friendly gatekeeper
• Exceptional oral and written communication skills with meticulous attention to detail
• Well organised and calm under pressure
• Strong attention to detail and natural problem-solving ability
• Proven administrative and planning experience
• Methodical administrative and business management skills
• Excellent interpersonal skills and the ability to work as part of a team, as well as independently
• Excellent numerical, organisational and time management skills
• Excellent independent judgement
• Excellent IT skills including proficiency in Microsoft Office
• Reliability and discretion
• Strong initiative and the ability to ‘make things happen’
• Passion for the arts and media
• Ability to adapt communication style depending on context

Desirable

• Experience of working in a busy arts or media environment
• Experiencing working with creative practitioners
• Experience and an interest in the creative development process

At Mischief, we believe joy and great ideas come from different perspectives. We want people of all backgrounds, identities and experiences to thrive, feel they belong and have their voices heard. We are committed to equal opportunities and welcome applications from everyone.

 

Further information

Contract term: Permanent

Working Hours: Normally 10am to 6pm Monday to Friday, with a lunch break of one hour

Salary: Competitive

Benefits:  25 days holiday per year, plus public holidays

Pension

Health Insurance

Location:  Covent Garden (nearest tube Holborn);

The successful candidate will be office-based

Applications to be submitted by 5pm on Friday 23 October via email to [email protected]

Please attach an up-to-date CV (no more than two sides) and a covering letter (no more than one side)

First round interviews                           w/c 2 November

Second round interviews                      w/c 9 November

Ideal start date                                          ASAP